Information for Voters

Election Day

The 2014 municipal and school board elections will be held on Monday, October 27, 2014.  The Polls will be open from 10:00 a.m. to 8:00 p.m.

Province of Ontario 2014 Voter's Guide

The Ministry of Municipal Affairs and Housing has prepared a guide to provide information to voters concerning the 2014 Municipal and School Board Elections.

View the 2014 Voter's Guide for Ontario Municipal and School Board elections.


Qualification - Electors

An individual is entitled to be an elector at an election held in a local municipality, if on voting day he/she is:

  • a Canadian citizen;

  • at least 18 years of age;

  • residing in the local municipality or is the owner or tenant of land in the local municipality, or the spouse of such owner or tenant; and

  • not otherwise prohibited from voting.

To vote for a Separate School Board Trustee, the law requires a person to be a Roman Catholic. To vote for a French language School Board Trustee, a voter must have French language education rights.  Unless the Municipal Property Assessment Corporation is advised otherwise, a resident is assumed to be an English language Public School supporter, which means they can only vote for English Public School Board Trustee.

If a person is a qualified elector due to ownership or tenancy in a commercial or industrial property in a municipality in which they are not resident, the person is not eligible to vote for school board trustee.  Such persons will be eligible to vote for all other offices and will receive an appropriate ballot.

A person is entitled to vote in every municipality and school board jurisdiction in which he or she owns or occupies property.  However, an elector may vote only once in a municipality even if he or she owns several properties in that municipality.  If you own several properties, your qualifying address will be your primary residence.    


Advance Voting

The following are the tentative Advance Voting dates. Please note these dates are tentative, subject to the approval of City Council. Confirmation of Advance Poll dates and locations will be posted on this website.


Time and Location

Saturday, October 18, 2014 and

Wednesday, October 22, 2014

10:00 p.m. to 8:00 p.m., Municipal Offices, 66 Charlotte Street, Port Colborne

While all poll locations are accessible to persons with disabilities, voters with physical and visual impairments are encouraged to vote at the advance polls.


Voter Notification Card - When and where do I vote?

A voter identification notice will be mailed to every address in the fall of 2014 which will indicate the eligible voters associated with the address and where they vote for advance voting and on Election Day.  If you do not receive a voter identification notice it is possible that you may not be on the Voters' List. 

Voters are encouraged to take the voter identification notice with them to the polls, as this speeds the voting process.


Proxy Voting

Any qualified elector, if they are unable to vote on advance voting days or on Election Day, may appoint another qualified elector to vote on their behalf.

Any person whose name is on the Voters' List or who has been added by revision may vote by proxy, that is, they can appoint a person to vote on their behalf in accordance with their instructions. 

A person wishing to appoint a proxy voter must do so on the prescribed form.  A completed proxy form must be returned to the Clerk's Office, in person during normal offices hours (8:30 a.m. to 4:30 p.m.) or during the hours of 12:00 noon to 5:00 p.m. on any day of an advance vote, by the person appointed as proxy as they must take a declaration which must be completed in the presence of the City Clerk or designate.  The voting proxy will also be required to take an oral oath at the poll. 

Note:  Proxy forms cannot be certified at the polling place, the appointed proxy must attend the Clerk's Office. No proxy forms will be certified after 4:30 p.m. on Voting Day, October 27, 2014.

Proxies cannot be appointed until the period for withdrawal of nominations has expired.  The first date for appointing a voting proxy is September 12, 2014. If additional nominations are required under Section 33(5) of the Municipal Elections Act, 1996 the date is September 17, 2014.

The place where a person's family resides is also his or her residence, unless he or she moves elsewhere with the intention of changing his or her permanent lodging place.

Students who are in temporary residences away from home retain their qualification to vote in the municipality of their permanent residence.  Students are, therefore, eligible to appoint a proxy.

The person who is appointed a voting proxy must be entitled to be an elector in the municipality. A person may appoint only one person as a voting proxy. A person appointed as a proxy may only act as a proxy for one person, unless the person is the spouse, sibling, parent, child, grandparent or grandchild of the persons making the appointment. A person may not act as a proxy for a non-relative and a family member at the same time.

The Appointment for Voting Proxy - Form 3 is available below and from the Clerk’s Office.

Appointment for Voting Proxy – Form 3


Identification at the Polls

An elector is required to present the prescribed proof of identity and residence or complete an application in the prescribed form, including a statutory declaration that he or she is the elector shown on the Voters' List. In addition, please bring your Voter Notification Card to the polling place. 

View the list of acceptable forms of identification.

Please note that your voter notification card cannot be used as identification.


Accessible Elections - Persons with a Disability

All polling places will be equipped with print outs of the ballot in oversize print and with magnifying sheets/glasses. Persons with a disability may also be assisted by a "friend" or an "election official" who is sworn to maintain the secrecy of the elector's vote.

In the 2003 Municipal Election, a ballot template was created which permitted a legally blind person to vote independently.  Until the final form of the ballot is known, that is the number of races and the number of candidates in each race, it cannot be determined if the ballot template will be an option for the 2014 election. More information on this will be available in September 2014.

If the template is available, those voters with visual impairments who wish to take advantage of the ballot template in order to vote independently should attend the advance poll as it takes approximately one-half hour to utilize this voting method.


Employers' Obligations on Voting Day

Section 50 of the Municipal Elections Act, 1996 provides as follows:

            "(1)      An elector whose hours of employment are such that he or she would not otherwise have three consecutive hours
                        to vote on voting day is entitled to be absent from work for as long as is necessary to allow that amount of time.

             (2)       The absence shall be timed to suit the employer's convenience as much as possible.

             (3)       The employer shall not make a deduction from the employee's pay or impose any other penalty for the absence
                         from work."

Voting day is October 27, 2014 from 10:00 a.m. to 8:00 p.m.  If an employee has three consecutive hours to vote when they are not working within those polling hours, the employer is not required to give the employee time off.  For example, if an employee works from 8:00 a.m. to 4:00 p.m. they have four consecutive hours to vote between 4:00 p.m. and 8:00 p.m. and, therefore, the employee does not have to provide time off with pay.

If, on the other hand, an employee works from 10:00 a.m. to 6:00 p.m., the employee will not have three consecutive hours to vote either before or after they start work and the employer will have to grant paid time off in order to provide the employee with the required three consecutive hours to vote.  The absence, however, shall be timed to suit the employer's convenience as much as possible.