Requests for Information, General Records of the Municipality
Municipal Freedom of Information and Protection of Privacy Act

The Council of the Corporation of the City of Port Colborne is the Head for purposes of the Municipal Freedom of Information and Protection of Privacy Act. However, Council has delegated its powers or duties under the Act to the City Clerk. The City Clerk is therefore responsible for:

•         meeting time limits and notification requirements
•         considering representations from third parties who may be affected by
           the disclosure of records
•         making decisions about the disclosure of records and responding to
           access requests
•         determining the method of disclosing records
•         responding to requests for correction of personal information
•         calculating and collecting fees
•         where necessary, defending decisions made under the Act at an
           appeal; and
•         administering the privacy protection provisions of the Act.

Requests pertaining to access to the general records of the municipality under the Municipal Freedom of Information and Protection of Privacy Act should be directed to: 

            Ashley Grigg
            Freedom of Information and Privacy Officer
            City of Port Colborne
            66 Charlotte Street
            Port Colborne, ON  L3K 3C8

A person seeking access to a record shall,
a)         make a request in writing to the institution that the person believes
             has custody or control of the record;
b)         provide sufficient detail to enable an experienced employee of the
             institution, upon reasonable effort, to identify the record; and
c)         at the time of making the request, pay the fee prescribed by the
             regulations for that purpose. (Presently the application fee is $5.00,
             click here for Request Form)

The information and Privacy Commissioner/Ontario maintains a very useful site for those with an interest in access to information under the Act. See http://www.ipc.on.ca/.

It should be noted that many documents in the possession of the Clerk are public documents and subject to routine disclosure at no cost beyond photocopying charges which also may be waived in some circumstances.